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How to Pay for a Manifest using POSaBIT Pay (WA only)

Updated 6 hours ago

POSaBIT allows merchants to easily pay for manifests using built-in ACH payments powered by POSaBIT Pay. These payments allow you to easily initiate an ACH payment directly from the incoming manifest page. POSaBIT will automatically identify who the brand/supplier is based on the imported manifest JSON file so all you need to do is press a button to initiate payment. The following article will walk you through how to initiate a B2B payment on an incoming manifest using POSaBIT Pay.

B2B payments on incoming manifests require the brand/supplier to have a "Brand" account within POSaBIT's brand portal. If you do not see the option to pay with POSaBIT Pay when accepting a manifest, it either means the brand/supplier does not have a "Brand" account within POSaBIT or the brand has not enabled B2B payments for your venue.

Before you are able to pay for incoming manifests using POSaBIT Pay, user permissions must be set on your POSaBIT user account. CLICK HERE to learn how to set up B2B Payment Permissions within the POSaBIT POS portal.

Import a new incoming manifest:

  1. Log in to the POSaBIT POS portal.
  2. Navigate to the Inventory dropdown and select Incoming Manifests.
  3. From the incoming manifest index page, click on the 'Import' button in the top right corner.
  4. Select the manifest file or enter the link to the file, then hit the 'Import' button.
  5. Once the file has been imported, the page will navigate to the incoming manifest form.

Once you have imported the new incoming manifest, use the following steps to pay for the manifest using POSaBIT Pay directly from the incoming manifest.

Remember: B2B payments on incoming manifests require the brand/supplier to have a "Brand" account within POSaBIT's brand portal. If you do not see the option to pay with POSaBIT Pay when accepting a manifest, it either means the brand/supplier does not have a "Brand" account within POSaBIT or the brand has not enabled B2B payments for your venue.
  1. On the Incoming Manifest page, click on the "POSaBIT Pay" button on the right-hand side of the manifest header.
  2. Assuming your permissions are set to allow your account to initiate a manifest payment, a pop-up will appear containing the following information:
    1. Supplier: The name of the supplier/brand the payment will be sent to
    2. Reference No: The manifest reference number you are paying for
    3. Payment Amount (editable): This is the amount you will be charged for the manifest. By default this field will populate with the total cost from the JSON manifest file that was imported. However, if needed you can adjust this value.
    4. Payment Source: This field will populate with the "Last 4" of the account # that funds will be pulled out of to make this payment.
      By default, POSaBIT will use the bank account that we have on file for billing. To change this please reach out to POSaBIT Support
    5. Notes (editable): This field allows you to add any relevant notes to the manifest payment that will be visible to the supplier/brand.
  3. After you have filled out the manifest payment form, click "Submit" to initiate the payment
    Once you hit submit, the payment amount will be locked in and unable to be adjusted. Therefore, make sure the amount is correct prior to selecting "Submit" to eliminate the need for a "adjustment" transaction.
  4. Once your payment has been submitted, the manifest payment form will close and the manifest header will update to show a pending "POSaBIT Pay" transaction.
  5. Now that you have paid for your manifest, you can finish accepting the incoming manifest in order to add the new product inventory into your POSaBIT POS inventory.

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