How to Import Product Data from Cultivera

Updated 4 days ago

Product data from Cultivera—including SKU IDs and product image URLs—can be imported into POSaBIT. This data is used in two ways:

1. Cultivera SKU ID

POSaBIT maps your Cultivera SKU IDs to the corresponding products in POSaBIT. This mapping enables seamless exports from the POSaBIT Order Planner.

After building a reorder in Order Planner, you can export a Cultivera-compatible file and import it directly into Cultivera to quickly create a new cart, reducing manual work and streamlining the ordering process.

2. Product Images

POSaBIT imports the image URLs associated with your Cultivera products and automatically maps them to the matching products in the POSaBIT Product Catalog.

This significantly reduces the time required to populate product images. Any product with an image in Cultivera will automatically have that image applied to its corresponding product in the Product Catalog, making it immediately available for retailers to use on their in-store and online menus.

Step by Step Instructions:

1. Login to your Cultivera account.
2. There are 2 ways to export from Cultivera:
   1. Catalog Groups - Best for exporting your current catalog images and SKU ids. This is helpful for populating your images in your POSaBIT Product Catalog.
      1. Navigate to Inventory Management (from the main menu) --> Catalog Groups (from submenu).
      2. Click the Export Groups to Excel button (located in the top right corner)
   2. Menu - Best for exporting your product SKUs - no images available with this export. This file contains SKU id. This is helpful for exporting from the POSaBIT Order Planner.
      1. Navigate to Inventory Management (from the main menu) --> Manage Menu (from submenu).
         1. Ensure the 'ALL' filter is selected, then Click the Share Menu button (located in the top right corner), then the Download button.
3. Login to your POSaBIT Brand Portal.
4. Navigate to the POSaBIT Product Catalog page to import your output file. Click the blue Import from Cultivera button below filters on the left side of the Products page in POSaBIT).
5. Select the file exported from Cultivera (Browse XLSX File).
6. Fill in additional fields:
   1. Mark Imported Products as Vendor Verified: This will mark all products with product details to be marked as verified.
   2. Create new products for rows that don't match anything in my catalog: Only Name, SKU, and image are available from this file, so a created product is always flagged unverified until someone fills in the rest.
7. Click Save.
   1. Your file will be imported and show the 'Status' as POSaBIT works to import the file.
   2. The status will turn to 'Complete' once it is done. Refresh the page to check on the current status.

Import New Products from Cultivera

Cultivera import previously listed any row that didn't match an existing catalog product as an error. You can now opt in to have those rows create new products instead.

How it works

On the import form, check Create new products for rows that don't match anything in my catalog. With the box checked, an unmatched row creates a new product using just the name, SKU, and image available from the import — the only fields Cultivera provides. Because that's a limited set of fields, these products always land as Unverified, the same as any other quick-added product.

The import summary now shows how many new products were created, alongside the existing counts for matched and errored rows.

Leave the box unchecked and imports behave exactly as before — unmatched rows are listed in the error report for you to review manually.

For additional assistance please reach out to POSaBIT support @ 1 (855) POSaBIT OR SUPPORT@POSaBIT.COM

How did we do?