Creating a New Menu Feed (New WM Customers)
Important Note: The following article pertains to venues that are not currently using Weedmaps as their menu provider. If your venue is currently using Weedmaps, please click HERE to learn how to integrate your existing menu.
For merchants that are setting up a 2-way integration between POSaBIT and a new Weedmaps menu, the following steps should be carefully followed in order to properly integrate the two systems. Below are the major steps that must be completed in order to integrate with Weedmaps:
- First, enable the initial Weedmaps integration within POSaBIT. When enabled several new pages will become available within your POSaBIT web portal that are required for the rest of the integration process. If you have not yet performed this step please click HERE to learn how to do so.
- Second, build a new Weedmaps menu feed within POSaBIT. Here you will specify the conditions for which products you want displayed on your Weedmaps menu. The article below walks through exactly how to do this as well as common setting recommendations when building this new menu feed.
- Third, enable the POSaBIT integration from within your Weedmaps web portal.
- Fourth, map your existing merchant brands in POSaBIT to Weedmaps' curated brands.
- Fifth, link your POSaBIT products to specific Weedmaps curated product descriptions. This will allow you to display enhanced data on certain products including curated descriptions, effects, and images.
- Finally, publish your new Weedmaps menu feed through POSaBIT.
Follow the steps below to learn how to create a new "Weedmaps" menu feed within your POSaBIT web portal:
- Log into the POSaBIT POS Portal
- Click on Inventory from the main menu and then select "Menu Feeds".
- Select the blue "New Menu Feed" button found in the top right hand corner
- Fill out the required fields to create a new feed, including:
- Name: Title of menu feed (i.e. "Weedmaps")
- Description: Details about the feed (i.e. Weedmaps Feed)
- Feed Type: Select "Weedmaps"
- Feed Key: This is populated for you
- Products Sorting: Weedmaps will automatically sort and organize your products for you, therefore, please ignore this field
- Click "Save"
Now that you have created a new menu feed for Weedmaps, you will need to create "Categories" that are used to determine what products should be displayed on your menu. In addition to determining which products are displayed, menu feed categories also determine how products are grouped together.
For example, lets say you offer pre-packed Dutch Treat flower at several different weights (1g, 3.5g, 7g...). In order for these products to show up under one product card within your Weedmaps menu, you will need to enable certain settings for that category. Below you will find instructions on how to create a category for all products that can be sold at multiple weights as well as a category for all other individual products.
Note: The instructions below should be used as a general guideline for creating categories. Depending one the products your venue offers as well as how product types were created for your venue, these setting may slightly vary.
First, lets create a category for all product that can be sold in different weights (ex. flower, pre-rolls, and concentrates):
- On the New "Weedmaps" menu feed you created, select the blue "New Category" button in the top right hand corner
- Fill out the following
- Name: Name the category "All Products with Multiple weights"
- Description: (Internal) Give your category a brief description of the products it contains. For example, "All products that can be sold at multiple weights".
- Template Name: Set this "STRAIN"
- Product Types: Select all product types that can be sold in different weights. Commonly, these product types include flower, pre-rolls, and concentrates
- Flower Types: Leave this field blank for the Weedmaps integration
- Product Tags: Leave this setting blank unless you have created a specific product tag that will be used to limit what products should be shown on your Weedmaps menu.
- Minimum on Hand: This is the minimum number of units on hand that determines if the product appears on the online menu or not. Once the on hand quantity for any given product reaches this number the product will automatically be removed from the menu. This is to prevent the store from selling something online that they ran out of because it was first sold to someone else in-store.
- Combine weights?: Ensure this field is enabled for this category. As described above this setting is used to combine weight variants of common strains, so that all of the available weights are displayed under one product card (i.e. Golden Pineapple 1g, 3.5g, 7g)
- Click "Save"
After you press "save" you will see a list of products populate on the right hand side of the screen. This list is made up of all products that meet the criteria you previously set. If any of these products are highlighted yellow that means they are missing a strain or brand. Strains and brands are essential when grouping products together, so it is highly recommended that you resolve this missing data. Click HERE to learn how to easily identify and fix this issue.
Now that you have created a category for all product that come in multiple weights, you will want to create a similar category for the remaining individual products.
- On the New "Weedmaps" menu feed you created, select the blue "New Category" button in the top right hand corner
- Fill out the following
- Name: Name the category "All Individual Products"
- Description: (Internal) Give your category a brief description of the products it contains. For example, "All individual products that are only offered in one weight / type".
- Template Name: Set this "NAME"
- Product Types: Select all product types that contain induvial products or don't have any strain data. Commonly, these product types are tinctures, edibles, drinkables, paraphernalia, topicals etc.
- Flower Types: Leave this field blank for the Weedmaps integration
- Product Tags: Leave this setting blank unless you have created a specific product tag that will be used to limit what products should be shown on your Weedmaps menu.
- Minimum on Hand: This is the minimum number of units on hand that determines if the product appears on the online menu or not. Once the on hand quantity for any given product reaches this number the product will automatically be removed from the menu. This is to prevent the store from selling something online that they ran out of because it was first sold to someone else in-store.
- Combine weights?: Ensure this field is disabled for this category.
- Click "Save"
Now that you have created a Weedmaps menu feed within your POSaBIT portal, you will enable the POSaBIT / Weedmaps integration from within your Weedmaps web portal. Click HERE to learn how to enable the POSaBIT integration within Weedmaps.
